PDF Accessibility

Making IT Work for People with Disabilities

Mike Scott
Illinois Department of Human Services
dhs.accessibility@illinois.gov

PDF Accessibility

What is PDF?

Portable Document Format

Benefits

Behind-the-Scenes

  1. Physical View - what you see
  2. Content - text used for search, indexing, etc.
  3. Tags - logical structure, like HTML

How do we make PDF?

Electronic Documents

  1. Create in Word, Publisher, etc.
  2. Convert to PDF
  3. Add bookmarks, links, form fields, etc.

Paper Documents

  1. Scan paper document
  2. OCR
  3. Add bookmarks, links, form fields, etc.

How do we make PDF Accessible?

PDF Documents

PDF Forms

Acrobat's Accessibility Tools

Acrobat's Accessibility Limitations

Accessibility Workflow

  1. Create in Word, Publisher, etc.
  2. Convert to PDF
  3. Add bookmarks, links, form fields, etc.
  4. Check/correct accessibility
  5. Repeat....

Is there a better way?

Adobe LiveCycle Designer

CommonLook for Adobe Acrobat

IBHE CommonLook Trial Program

Keys to Success:

Questions?

IBHE CommonLook Trial Program